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Accelerating Project Delivery

Successes in Stewardship
Monthly Newsletter
October 2004

Nevada's ReTRAC.info: Real-time Project Compliance information on the Web

ReTRAC's below-grade rail corridor will reach a center depth of approximately 33 feet. The City of Reno developed ReTRAC.info, an online resource that provides the public with real-time reports on the project's compliance with Nevada DOT's environmental commitments.

ReTRAC's below-grade rail corridor will reach a center depth of approximately 33 feet. The City of Reno developed ReTRAC.info, an online resource that provides the public with real-time reports on the project's compliance with Nevada DOT's environmental commitments.

City of Reno Eases Controversy While Exhibiting Good Environmental Stewardship

For more than 140 years, railroad tracks located in downtown Reno, Nevada, disrupted the flow of vehicle and pedestrian traffic. As the numbers of residents, visitors, and vehicles have risen, so have related traffic, public safety, and environmental problems. In 1995, projections of increased rail traffic prompted the City of Reno (subsequently referred to as the "City") to revisit a solution that has been proposed several times in the past: to depress a 2.3-mile section of track located in the central downtown area. The resulting project, Reno Transportation Rail Access Corridor (ReTRAC), is a below-grade corridor that will reach a center depth of approximately 33 feet. Eleven at-grade, street-railway crossings will be replaced with "bridges" across the top of the trench. Rail service will be maintained during construction via a temporary bypass route constructed adjacent to the existing mainline tracks.

In its early stages, ReTRAC was hotly contested; some questioned its fiscal viability and others predicted that the project itself would cause negative environmental impacts. The City and the Nevada Department of Transportation (NDOT) recognized that addressing these issues would be necessary in order to gain the support of cooperating agencies, the City Council, and public at large. Furthermore, ReTRAC costs needed to be kept to a minimum to ensure City Council approval for the project.

Wireless Technology Offers a Solution

The City's approach to the controversy surrounding ReTRAC was to treat all stakeholders as partners and to provide them with continuous, accurate, and up-to-date mitigation monitoring information. The City developed ReTRAC.info (also called the ReTRAC Mitigation Monitoring Program Report System), an online resource that provides the public with real-time reports on the project's compliance with NDOT's environmental commitments.

In addition to improving environmental quality, ReTRAC.info was also designed to conserve project resources. Previously, monitors in the field would write notes on paper and return to the office to upload the data into the project database, essentially recording the same information twice. Using ReTRAC.info, monitors can upload field reports directly from the field. The monitors carry hand-held devices with them as they conduct their field surveys and upload their data to the Internet via wireless communication technologies. City officials estimate that ReTRAC.info saves each monitor 45 minutes each day per report filed.

User Friendly ReTRAC.info
  • A clear benefit of ReTRAC.info is that new users require very little training. As one City staff member explained, "everybody already knows how to point and click" and "how to surf the Internet."
  • Typical training for field staff consists of a senior monitor assisting a new monitor for two to three days, after which he/she can operate the system on his/her own.
  • For ReTRAC.info users, City officials assert that it takes approximately 15 minutes to learn the system.

Documents compiled in ReTRAC.info include:

  • Compliance Reports: Positive statements describing how NDOT's environmental commitments are being fulfilled.
  • Notices: Warning reports clarifying to the contractor what the City expects. When issued, notices are relayed by e-mail and pager to the contractor, NDOT officials, and other agencies.
  • Non-compliance reports: Detailed reports of violations that are issued subsequent to notices.

City environmental consultants emphasize the significance of compliance reports, which provide positive feedback to contractors when they are performing as expected. One project principal noted that it is important to "change the mindset from being monitoring police to partners." So far, only one non-compliance report has been filed on ReTRAC.info. In addition, the State Historic Preservation Office, the Nevada Department of Environmental Protection, and permitting agencies can give feedback online and access sensitive cultural resource data that is not available to the general public.

Conserving Financial Resources, Preserving the Environment, and Demonstrating Stewardship

ReTRAC.info provides current, higher quality information to the public and cooperating agencies at less cost. Based on the calculation that ReTRAC.info saves each monitor 45 minutes each day per report filed, City officials estimate that the system recouped its capital investment costs within six months of its September 2002 implementation. Furthermore, the savings will continue, since system maintenance requires very little funding. Other savings are realized from a streamlined process for drafting the monthly, quarterly, and annual project reports. In the past, City consultants sorted through hundreds of paper reports when compiling these routine documents. Now that all reports are electronic and located in one central repository, dozens of hours are saved on this task.

Replicating ReTRAC.info
ReTRAC.info can be replicated in other States. In urban areas, wireless networks may already be in place that could be used to upload mitigation data. In rural areas, installation of an antenna would allow use of either a stand-alone local area network or connection to the Web via existing telephone service. ReTRAC.info is non-proprietary, and the agencies encourage others to contact them to discuss adapting it for use in other areas.

The benefits of ReTRAC.info are more than just financial. The immediacy and accessibility of ReTRAC.info helps ensure greater compliance with environmental commitments by eliminating some typical stumbling blocks. Because the Web site makes the mitigation reports immediately available to the project compliance managers, the process time between a non-compliant construction activity and corrective action is shortened from days to hours. Therefore, any incentive for non-compliance has vanished, and the construction contractors are better motivated to utilize sound techniques to minimize contractor-caused project delays. In addition, immediate report uploading from the field avoids problems associated with lost, misplaced, or misdirected hard copies.

Judging by the reduced number of compliance calls from the public, ReTRAC.info is working. According to City staff, they are receiving fewer public complaints than expected because 1) people can access more of the information they want electronically and 2) by providing the public with a window on environmental monitoring, reporting, and follow-up, ReTRAC.info demonstrates that NDOT and the City are concerned and effective environmental stewards. In the words of one City official, you can "never put too much information in front of the public."

Lessons Learned and Next Steps

Through the process of developing ReTRAC.info, NDOT and the City have learned the following lessons:

  • Collect baseline information to evaluate system effectiveness. City officials note that it would have been useful to know how many people were attempting to access this type of information before the system was in place.
  • ReTRAC.info could be adapted to solicit comments from the public. For example, when an Environmental Impact Statement (EIS) is put online for public review, providing an option to submit comments on the EIS from the same site would gain greater public feedback.
  • The success of ReTRAC.info may encourage agencies and stakeholders to develop communications partnerships on future projects.

Visit http://www.retrac.info/ for more information.


Contact Information

Ted Bendure, Environmental Program Manager
Nevada FHWA Division Office
705 N. Plaza Street, Suite 220
Carson City, Nevada 89701
Phone: (775) 687-5322
Fax: (775) 687-3803
Email: ted.bendure@fhwa.dot.gov

Look What's New!

NHI # 142005 NEPA and Transportation Decision Making will be offered this month in the following locations:
· Olympia, WA — October 12-14
· Montpelier, VT — October 27-29
Contact Aung Gye at 202-366-2167 for more information.

NHI # 151041A Integrating Planning and NEPA will be held in Jefferson City, MO October 13-15. Contact Robert Ritter at 202-493-2139 for more information.


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