Environmental Review Toolkit
Accelerating Project Delivery

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1 Practice: Florida Environmental Performance Management
Categories: Linking Planning and NEPA
Performance Measures/Management
State: Florida
Organization: FHWA Florida Division
Contact: Buddy Cunill
Title: Environmental Team Leader
Email: benito.cunill@dot.gov
Phone: 850-553-2224
Description: In order to evaluate the efficacy, efficiency, and effectiveness of its newly initiated ETDM process, the FDOT formed an ETDM Performance Measures Task Work Group. The group is composed of state and federal regulatory agencies that have met three times in person and multiple times by teleconference. All their work culminated in the development of Phases I and II of the ETDM Performance Management Plan. Phase I was the development of the plan, created with necessary tools and methods proposed to evaluate and monitor the ETDM process such as: 1) Current and future data collection needs, EST queries, PD&E Survey and Agency Performance Report Form, Program Review Form, Annual Reports, Annual Program Review Meetings, On-Line Peer Review Form, Workshops, EMO Annual Conference, and ETAT District Meetings. Phase II will be the development of an automated, electronic web based database that incorporates the major data collection elements, monitoring components, and reporting mechanisms identified in Phase I.

For more information click here: http://www.dot.state.fl.us/emo/pubs/Final%20PMP%20Report_April%202005.pdf
Last Updated: March 11, 2014
2 Practice: Florida Collaborative Problem Solving
Categories: Collaborative Problem Solving/Conflict Resolution
Interagency Coordination
State: Florida
Organization: Federal Highway Administration FL Division
Contact: Buddy Cunill
Title: Environmental Team Leader
Email: Benito.Cunill@dot.gov
Phone: (850) 553-2224
Description: On December 14, 2001 the Efficient Transportation Decision Making (ETDM) Memorandum of Understanding (MOU) was signed by 23 agencies. The agencies agreed to establish an effective dispute resolution process as part of the ETDM process. The goals of the dispute resolution process are threefold: 1) to identify and begin to address disputes at the earliest possible phase of project planning - "Planning Screen Phase," 2) to initiate dispute resolution at the "Programming Screen Phase," 2) to initiate dispute resolution at the "Programming Screen" on a project to resolve significant issues in a pro-active manner, and 3) to resolve conflicts locally at agency staff level. The dispute resolution process involves two steps:
- Step One at the Planning Phase - Identification of potential disputes and consultation among District and MPO ETDM Coordinators and ETAT to begin resolving disputes.
- Step Two at the Programming Phase - informal and/or formal dispute resolution is initiated before project advances to project development phase.

For more complete information click here: http://www.dot.state.fl.us/emo/pubs/ETDM_Dispute_Brochure_Web.pdf
Last Updated: March 10, 2014
3 Practice: Florida: Efficient Transportation Decision Making Process (ETDM)
Categories: Environmental Stewardship & Streamlining
GIS and Spatial Data
Linking Planning and NEPA
State: Florida
Organization: Florida Department of Transportation
Contact: Marjorie Bixby
Title: Manager, Central Environmental Management Office
Email: Marjorie.Bixby@dot.state.fl.us
Phone: (850)414-5209
Description: The Efficient Transportation Decision Making (ETDM) process is Florida’s procedure for reviewing qualifying transportation projects to consider potential environmental effects in the Planning phase. This process provides stakeholders the opportunity for early input, involvement, and coordination. It provides for the early identification of potential project effects and informs the development of scopes for projects advancing to the Project Development and Environment (PD&E) phase.

The ETDM process was developed with input from 24 federal, state and regional transportation and resource agencies, collectively referred to as the Environmental Technical Advisory Team (ETAT), on what was needed to make the environmental review process easier and more streamlined. The ETDM process is composed of two project-screening events: Planning and Programming. The planning and programming screenings are intended to engage resource agencies early, allowing FDOT to identify and resolve potential problems and issues before the project reaches the environmental review and permitting process. ETAT members and the public have the opportunity to provide input to the FDOT regarding a project's potential effects on the natural, physical, cultural, and community resources throughout the Planning phase of project delivery. These comments help to determine the feasibility of a proposed project; focus the issues to be addressed during the PD&E phase; allow for early identification of potential avoidance, minimization, and mitigation opportunities; and create products that may be used in the PD&E phase to promote efficiency and consistency during project development.

Coordination with the ETAT members is facilitated through the Environmental Screening Tool (EST), an Internet-accessible interactive database and mapping application. The EST brings together resource and project data from multiple sources into one consistent format. It provides quick, standardized Geographic Information System (GIS) analyses, identifying potential natural, physical, cultural, and community resources present in the project area. The EST also allows the ETAT members the opportunity to provide input on proposed projects. Project information is made available to the public through the ETDM Public Access Site (http://etdmpub.fla-etat.org/est/#)

Related Documentation: http://www.environment.fhwa.dot.gov/integ/case_florida.asp
Last Updated: March 10, 2014
4 Practice: Strategies and Approaches for Effectively Moving Complex Environmental Documents through the EIS Process: A Peer Exchange Report
Categories: Collaborative Problem Solving/Conflict Resolution
Environmental (NEPA) Documentation
Environmental Stewardship & Streamlining
Interagency Coordination
Public Involvement
State: Florida
Organization: Federal Highway Administration, Florida Division
Contact: Karen Brunelle
Title: Director, Office of Planning and Environment
Email: Karen.Brunelle@fhwa.dot.gov
Phone: (850) 942-9650 x3021
Description: In September of 2008, the Florida Department of Transportation (FDOT) and FHWA Florida Division Office organized a peer exchange to share strategies and approaches for effectively moving complex and/or controversial projects through the EIS process. State DOTs and FHWA Division Offices participating in the Peer Exchange included Maryland, Missouri, Montana, Utah, and Florida.

Participants from each invited State gave presentations on one or two transportation projects in their State that had gone through the environmental review process relatively quickly, highlighting challenges encountered, methods used to successfully and efficiently navigate the EIS process, and lessons learned from their experiences. While each project had its own unique set of circumstances, a number of common tools and techniques were identified from all the presentations that had been utilized to streamline the EIS process. As the discussion evolved, participants noted that the tools and techniques could be grouped into three main categories for navigating the environmental review process efficiently and effectively: communication, collaboration, and commitment.

Communication: Good communication is a key to effective public involvement that can help generate support for a transportation project, or address public concerns and minimize opposition to a controversial project. Effective public involvement means that an agency listens and responds to all individuals and groups with issues and concerns about the project.

Collaboration: Working cooperatively with project stakeholders creates an atmosphere of partnership that may prove valuable in advancing the environmental review process. Including agencies early and often throughout the process enables issues to be identified and addressed early, thereby minimizing project delays. Communicating with agencies throughout the process reduces the likelihood that reviewing agencies will be surprised by any information or details in the actual environmental document, leading to a more efficient review.

Commitment: Demonstrated agency commitment to the State's priority projects and project schedules provides the impetus for moving those projects forward in a timely manner. Establishing consistency in how the environmental review process is managed and in the quality of information provided helps to build trust and bolster a DOT’s credibility with agencies and the public.

While moving complex documents through the environmental review process is a challenge, state DOTs are employing innovative and creative solutions to streamline the effort. In doing so, they have learned that conducting an environmental review in a collaborative and transparent manner not only leads to faster completion of the process but, perhaps more importantly, results in the delivery of better-quality projects—ones that fulfill communities' transportation needs while maintaining protection of environmental resources.

The report can be accessed at: http://environment.fhwa.dot.gov/strmlng/eisdocs.asp.
Last Updated: March 10, 2014
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